How It Works
Sign up. Run your day. Send an invoice. Three steps inside the app — so the rest of your day stays focused on the work. Free, always. Here's exactly what each step looks like.
Get Early AccessSign up, answer a few questions, and your service catalog is built for you. Import your customer list in any format. Under five minutes.
Optimized routes. Drag-and-drop scheduling. Photo, note, and chemical logging on every stop. Tap an address — Google Maps opens with directions.
Finish the job. Tap Send Invoice. The customer pays through their Stripe-secured portal — with an optional tip.
Running a service business eats time. Not just the work itself — everything around the work. The scheduling. The invoicing. The "what chemicals did I add three weeks ago?" The chasing-down of customers who haven't paid yet. The notes you didn't write down. The follow-up texts at 10 p.m. after the last stop.
ProBase is the slimmed-down toolset that handles all of it — and only that. Built by the team behind LawnStarter, which has been serving home service pros since 2013. Designed for 1–5 crew operations running 50–200+ stops a week.
"I'm a really big believer in getting 1% better every day. When you're a pool tech and you can log chemicals, change your route, or make a decision in 5 seconds instead of 3 minutes — those add up over a day, a week, a month. That's either more customers and more revenue, or more time with your family."
— Steve Corcoran, Founder & CEO, ProBaseHere's what each step actually looks like.
Get Started
Setup takes under five minutes. No credit card. No free trial. No feature gates.
Enter your email, create a password, fill in your business name, phone, and time zone. Verify your email — you're in.
The 4-step onboarding wizard asks what work you do, what software you're using now, and how many crews you run. ProBase builds your starting service catalog automatically based on your industry.
CSV, PDF, plain text, or even a photo of a handwritten list. ProBase's AI extracts customers, properties, and services, flags duplicates, and lets you review before importing. Or skip and add manually later.
Adjust pricing, edit descriptions, add specialty services, remove what doesn't apply. The starting templates are a foundation, not a cage.
From Settings, invite crew members by email and assign them as Admins or Crew. Build crews from there. ProBase tracks who serviced which stop.
Build quotes on-site, send by SMS, get one-tap approval. Approvals turn into scheduled jobs automatically. Or skip quoting entirely if you're booked through other channels.
Run Your Day
From a customer's first scheduled stop to the chemical logged on the visit — it all lives in one place.
Set customers to weekly, biweekly, or monthly cadence. Drag stops to reorder. Pull a canceled customer out of the day. Drop an add-on wherever it fits.
ProBase reorders stops automatically every time you create or assign an appointment. Or hit Optimize Drive on demand to see total time saved before applying.
Tap any address. Google Maps opens with directions to the property. No copy-paste, no app-switching dance.
Write what you did the way you'd say it out loud. ProBase's AI extracts chemical readings, applications, and observations into structured records automatically. "pH was 7.2, added 2 lbs shock, pool looked clear" parses into the right fields.
Hairline crack in the pump lid? Customer going out of town? Snap a photo, write a note. Both attach to the visit record automatically — searchable by customer, property, or date.
Tap Complete Visit. ProBase timestamps everything, saves it to the customer's permanent record, schedules the next visit if it's recurring, and queues up the invoice if it's per-service.
Get Paid
Two billing models. Both flow through your own Stripe-secured customer portal.
For one-time jobs or customers billed by the visit. When you mark a visit complete, ProBase creates the charge, applies tax based on your settings, and assembles a draft invoice automatically.
For flat-rate recurring accounts. On each billing date — weekly, monthly, or annual — you tap Add Charge to record the subscription line item. ProBase tracks it on the customer's balance and rolls it into their next invoice.
Tap Send Invoice on the completed appointment. A pre-filled SMS opens with the customer's unique payment link. Tap Send.
They tap the link, rate the visit, optionally add a tip, enter their card, and pay. Stripe handles processing; cards never touch ProBase. Or they pay cash or check, and you record it with Record Payment.
The Money page shows overdue, unpaid, and paid totals at a glance. Invoices move through Unsent → Unpaid → Partially Paid → Paid. Every charge and payment is searchable, filterable, and tied to a customer.
Subscription billing is currently manual — you add the charge at each billing period rather than ProBase auto-charging a saved card on a schedule. Cards stay on file in Stripe for fast customer-initiated payments, but automatic recurring charges aren't built yet.
The Tipping Difference
When customers pay through ProBase, they rate the visit first — and only get the tip option if they liked it. The result: real money pros leave on the table everywhere else.
When a customer asks what chemicals you added last month, or whether you showed up two Tuesdays ago — the answer is in the app in seconds. Not in your head. Not on a notepad that got rained on.
— Steve Corcoran, Founder & CEO"What we're doing at ProBase is trying to do something that sounds very simple but is hard. Save you 5 minutes here, 10 minutes here — 1 mile a day with a slightly better route. We're doing that all for free.
"My promise to you is I'll be working here at 10 at night just like you are, so I can get you 1 hour back, 2 hours back, a weekend free, time with your family. That's ProBase."
Join pool pros in the ProBase beta. Free. No credit card. No commitment. Setup in under five minutes.
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